At Stepping
Stones we respect the privacy of the children attending the Club and the
privacy of their parents or carers. The
personal information that we collect about you and your child is used only to
provide appropriate care for them, maintain our service to you, and communicate
with you effectively. Our lawful basis
for processing the personal information relating to you and your child is so
that we can fulfil our contract with you. Our legal condition for processing any
health-related information that you provide about your child is so that we can
provide appropriate care for that child. Any information
that you provide is kept secure. Data
that is no longer required is erased after your child has ceased attending Stepping
Stones. Please note that we do need to
retain certain types of data (such as records of complaints, accidents, and
attendance) for set periods of time after your child ceases to be in our care,
but we delete as much personal data as we can as soon as possible.
We will use the
contact details you give us to contact you via phone (including texts), email, or WhatsApp,
so that we can send you information about your child, copies of accident forms, news about Stepping Stones and other
relevant information, and so that we can communicate with you regarding payment of our
fees.
We will only
share personal information about you or your child with another organisation if
we:
·
have a safeguarding concern about your child
·
are required to by government bodies or law
enforcement agencies
·
have obtained your prior permission.
You have the
right to ask to see the data that we have about yourself or your child, and to
ask for any errors to be corrected. We
will respond to all such requests within one month. You can also ask for the
data to be deleted, but note that:
·
we will not be able to continue to care for your
child if we do not have sufficient information about them
·
even after your child has left our care, we have
a statutory duty to retain some types of data for specific periods of time.
If you have a
complaint about how we have kept your information secure, or how we have
responded to a request to access, update or erase your data, you can refer us
to the Information Commissioner’s Office (ICO).
